Administrative Coordinator - Bloomington, MN 55425, United States

Originally posted 15 September 2026 by the employer.

About the role

The Administrative Coordinator provides onsite support to the executive administrative team and secondary assistance to SkyWater MN staff and executives. This role is responsible for greeting and supporting guests, coordinating meeting logistics, supply management, and other general office needs.

What you'll do

• Serve as back-up administrative support to the Executive Associates, including calendar management assistance and executive leadership support.
• Manage visitor registration requests in alignment with Corporate Security protocols, including pre-registration and coordinating visitor hosts.
• Act as the point of contact for employees traveling from other sites, coordinating temporary workspace assignments and onsite scheduling support.
• Monitor office supplies and place orders as needed.
• Assist with travel arrangements and expense management as needed.
• Document work processes and procedures.

What you'll need

• 2+ years administrative assistant or similar office support experience.
• Strong communication skills (via phone, email and in-person).
• Experience exercising discretion and confidentiality with sensitive company information.
• Experience working with senior level executives, customers, vendors and other visitors.
• Excellent organizational skills with an ability to think proactively and prioritize work.
• Strong computer skills, including Microsoft Office Suite and Outlook scheduling, email, and calendar management.
• Ability to manage shifting priorities; skilled in multitasking and organizing multiple demands.
• Ability to work onsite in Bloomington, MN, Monday - Friday 8am-5pm.
• U.S. Citizenship Required.

Nice to have

• Concur Travel and expense management experience.
• Event or meeting planning experience.
• Notary Public.